With the General Data Protection Regulation (GDPR) coming in May 2018, some rumours are circling that the legislation is just the new “Data Protection Act 1998”. Have you been told to just “Look after people's data, and don't tell anybody about what's-their-name who does this-and-that”, and you've got it? Sound familiar?
This type of thinking could land you and your business with a €20,000,000+ bill, or 4% of your annual global turnover, whichever is higher. Your company reputation is not only under threat from a PR nightmare, but your bank balance is as well.
Without Print Management software for your printing devices, the crippling fines imposed could close your business doors for good. This is not scaremongering; this is the reality. At the time of writing, your business has only 7 months, to become compliant in one of the biggest and most far-reaching legislation of our times. You are in the transition period to full compliance now.
The last time this legislation was reviewed, was in an era where the Internet was still in its infancy. Compare Technology from 1995 to 2017, and you can understand the magnitude of the situation.
Data is the new currency, so protect your data in the way you would your own internet banking details.
Date to be Compliant by Friday, 25th May 2018.
Number of Printed Pages Binned Over HALF of print volume with zero security.
Cause of Data Breach Errors Almost Two Thirds (2/3) of all cases are human.
Amount of Companies Being Fined Increasing exponentially.
Time in which to report a breach 72 Hours.
Who it affects Any business with personal data.
When it comes to Printed, Scanned and Copied documents, the standard security principles related to digital documents are not being applied, and they need to be. Companies are protecting their networks, but not the devices connected to it beyond PCs.
Imagine your Manager printing your new pay raise agreement on a printer shared with your team, and the Manager gets distracted on a 20-minute phone call before going to pick it up. Imagine them taking it home, leaving it on the side, and they have 20 of their closest friends around for a party.
Apply that feeling you have right now, to any document that has sensitive personal data included on the page, throughout your business.So, what can you do? You may not be aware, but your Multi-Function Device (MFD) Provider has software available to be installed to help protect data, with robust breach-protection features and policies! These Software Features include:
Essential Encryption of Data between your devices like PCs or Tablets, and the printers.
Security Protection equivalent to HTTPS website certificate level security.
Release Control and Person Authentication before printing with delegated users.
Find Me printing to release where and when the authorised user is located.
Hide (Redact) information from printing like username, email, document name.
Bring Your Own Device (BYOD) Secure Printing from any device on multiple platforms.
Printer error notifications that could potentially expose data being printed.
Print Archive Logs to track and trace activity with documents and devices.
Speak with Digital Copier Systems now, to ensure you have this software in place, and provide crucial assistance with compliance. An investment now will work towards protecting your company from a much larger bill later on. Call 01473 27 33 50 to organise a review of your device fleet now! Mitigate your security risks by making sure you enforce user accountability, and that you:
Check with us that the latest Firmware is on your devices, with all the latest Security protocols.
A standardised health check of your devices is performed by one of our skilled Technical Engineers.
Strong Data Breach Reporting, Investigation and Resolution Policies are in place in your company.
Remind Department Heads of data protection importance, and to enforce new policies and procedures.
Have clear guidelines for your employees and educate them on best practices for protecting data.
Implement approval workflows before sensitive data is made available, for new and existing data.
Store all work centrally, not on individual workstations, and secure both this and the backup.
Never access public/free WiFi, even in trusted places, when working on sensitive data on company devices.
Make sure your Supervisory Authority is not able to use your business as an example to your competitors. Invest your money now, and put the protection in place now!