If you are struggling to know where you are with your current print arrangement costs, a few simple questions is all you need to get a hold on your expenditure. There will be people in your organisation that may be able to supply information if they have been involved in certain parts of it.
Toner or Ink Costs Per Month
At some point, someone will have had to order toner and/or ink cartridges for your chosen hardware. The invoices should show a clear paper trail of what was ordered, and when. Allowing you to see how often you purchase, and the costs involved. Start from the last complete month, and look at the previous twelve (12) months. Add them all together, and divide by 12. This is your average spend per month.
Service Contract Costs Per Month
If you have your hardware provided by an external supplier, who you pay a monthly charge to, their contracts will usually involve support for their machines when they go wrong. If you call and speak with them, and troubleshoot over a phone call, this too will usually be costed, whether on a "Pay As You Go" type tariff, or part of a larger contract arrangement. There will be a paper trail here as well.
If you bought your machine online, and purchase consumables (e.g. Toner) online, from the cheapest provider you can find, your service costs will instead be the cost of your member(s) of staff's time to source the best item, interrupt what they are doing to resolve the issue, and so on. The impact to productivity can also be a huge cost that can be unquantifiable but by no means negligible.
Lease or Own?
Whether you own your hardware or lease, there can be significant savings by getting a handle on your spiraling costs. We can help with this, even if you are still in contract with your current provider.
Current Contract End Date
If you do have a contract with a Supplier, then an end date is easy to find when reviewing your paperwork with them. Contracts will usually tie you in for a certain period of time, so if you cannot locate a specific end date, look at the term of the contract (usually 1 to 5 years) and when the paperwork was signed. This can give you an idea. We do not recommend asking your current provider, as they may try and make you happy to keep your business, but still be overcharging for their services. We can help with this too.
These few simple questions can help us provide a competitive cost comparison service completely free of charge. All you need to do is ask us to.
To find out more about this, and to have a free consultative audit, simply complete the brief form below, or call us on 0333 210 3350.
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