GDPR will be enforced soon, throughout the EU and in the UK, for many years to come. Many believe that from the 25th of May, we will not hear anymore about GDPR, but if the second decade of the new millenium has taught us anything, it is that data, more than any other time in history, is priority one. Many businesses, large and small, will think they have covered their bases, and made sure that they will not be affected by the "GDPR Effect". Unfortunately, this is often not the case, due to a failure to understand how far it reaches into our daily working lives.
If your business does not allow secure printing of documents, so that they are only released when the person is at the device, you are at risk of a data breach.
If your business does not have granular security controls around documents and their contents, whether those documents are about external custmers or internal employees, you are at risk of a data breach.
If your business cannot demonstrate how you locate and delete all information held about an individual when they request to be forgotten, you are at risk of a fine from the ICO.
If your business uses the information you hold about an individual in a way at detriment to that person, you are at risk of a fine from the ICO.
This will not stop on Friday the 25th. This is only the beginning.
Thankfully, we are here to help you when it comes to your multifunction devices, which are at the forefront of your exposure to data breaches. Simply by asking us to encrypt your device before installation for free, you are making a very important first step towards "compliance". If you have one, several or lots of devices already, we are still able to help by encrypting existing data, for a fee (due to the resources required to go back and encrypt legacy information).
Software is the Solution
We can provide software solutions that allow your hardware to be upgraded in terms of security, for tasks such as harnessing existing building access technology (via cards, fobs etc.) to allow the user to authenticate at the machine for "Follow Me" type printing.
We have solutions that will index every single typed word on all of your documents, whether paper-to-digital scans or existing Adobe PDF / Microsoft Word type digital documents, and allow a "Google-like" search facility to locate any kind of data using multiple search types in an instant. There are many more solutions to your process problems that, through automation, can secure your data even further.
To find out more, simply contact us, by clicking the button below, or call us on 0333 210 3350.