"That won't happen to us." "We have everything we need already." "That doesn't apply to us." We hear these time and again from businesses in your region when it comes to the integrity of the data they hold about individuals, whether customers, prospects, or employees. But when we ask them if they have protected their Human Resources team's printer, the answer is usually "no". When we ask them how "Document X" came to be, who had access to it, how was it printed or copied, and distributed and by whom, the answer is usually "Um, I'm not sure." When we ask them to show us all of the documentation that they have on file about us, they cannot.
There are three top reasons that will lead to data breaches, which your business cannot afford to have, at any level. These are:
Documents left on Printers
We all have experience of walking to a printer and sifting through numerous documents to find the one we printed off. We have all thought we have printed a page, only to arrive at the printer and it is nowhere to be seen. Did someone else pick it up? Did I press "Print" properly? Oh no, that had such sensitive data on it. Here. This is your data breach. Information from your organisation is unaccounted for. That single document of data could bring your business untold public relations issues, and untold fines from the ICO. Make sure this is not you!
When you are sitting in a meeting, handling "Internal Eyes Only" documents, it is difficult to know who printed that document off, and whether they should have had access to do this. An Administrator has the potential view of Senior Management information that could cause unrest within the business. How many copies were made, and where did they go could help account for the protection of data, and encourage a culture of treating paperwork as if it was their own personal data being made available. Failure to enforce the right security settings and accountability in print logs could have far reaching implications.
Malicious Criminal Attacks
A study by the Ponemon Institute in 2017 showed that there had been a significant increase in spending on legal advice and defence involved in data breaches, and malicious criminal attacks accounted for just under half the amount of data breaches. Whether their motives are financial, political, or for fun, the fact remains that breaches are big business, and failure to encrypt data properly or set up significant software with robust security protocols could cost you dearly.
To find out more about this, and to have a free consultative audit, click the button below to contact us, or call us on 0333 210 3350.